How to Host Safe, Inclusive, and Enjoyable Christmas Parties: A Guide for Employers
We have reached that time of the year where the festive period is upon us and the planning for Christmas parties begins! While Christmas parties and social events can be loads of fun, they also come with a few risks if not handled properly. Creating a safe, inclusive, and enjoyable environment is essential and this includes tackling important topics like preventing sexual harassment. Here’s a simple guide to help you plan and manage Christmas parties responsibly while encouraging respect and professionalism.
Here are a few ways that you can host a safe, Inclusive, and Enjoyable Christmas Party…
Set Expectations
Before the party, let your team know that while social events are more relaxed, workplace policies still apply. A friendly email or quick team chat can cover:
The importance of mutual respect and appropriate behaviour.
A reminder that policies on bullying, harassment, and inclusion are still relevant at off-site or after-hours events.
Encouraging everyone to have fun responsibly, especially where alcohol is involved.
This helps set a positive tone and ensures everyone knows what’s expected. You could use the attached letter as a template for this.
Plan
Planning an inclusive and welcoming event shows you value everyone on the team. Think about timing and location to ensure part-time or remote workers can join in.If you’re booking a meal, pick a venue that’s accessible and consider menu options to accommodate different dietary needs. That way, no one feels left out.
Promote Inclusion
Not everyone celebrates Christmas or enjoys big gatherings. Make sure attendance feels optional, not pressured. For those who may not want to attend a party, you could organise a smaller gathering, like coffee and festive treats at work, so everyone feels included.
Alcohol
Alcohol can sometimes lead to poor judgement or inappropriate behaviour. To keep things safe, you might want to limit how much alcohol is served or encourage moderation. Remember, even at social events outside the workplace, employers are responsible for their staff’s health, safety, and behaviour. Limiting alcohol can help reduce risks.
Sexual Harassment
With updated laws in place, it’s more important than ever to ensure your organisation is taking steps to prevent sexual harassment.
Before the event, make sure your anti-harassment policy is up-to-date and well-communicated. Managers should also stay aware during the event, address concerning behaviour quickly, and ensure reporting channels are clear and accessible.
Responsible Management Presence
Managers set the tone for these events. While it’s important to enjoy the party, having some managers stay sober can help ensure someone is keeping an eye on things and ready to step in if needed.
Christmas parties should be a time of celebration, not stress. By setting clear expectations, fostering inclusivity, and taking proactive measures to prevent inappropriate behaviour, managers can create an event that is fun, memorable, and safe for everyone.
Written by Lyndsay Salmon, HR Consultant.